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OTTO Capex • Fixed Asset Management • Physical Verification • Audit Evidence

OTTOCapexEnterprisefixedassetcontrol—tagging,tracking,reconciliation,andFAR-readyreporting.

Build a clean Fixed Asset Register (FAR) and maintain it with governance: location hierarchy (site/building/floor/room), custodianship, movement history, verification sessions, variance closure, and export history — so audits become simple and repeatable.

Plan → Tag → Verify → Reconcile → Report
QR / Barcode / RFID / BLE supported
Missing / Found / Moved variance handling
Excel/CSV templates + ERP/API integration
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FAR-ready
Exports + evidence
Audit trail
Every change logged
RBAC
Role-based access
Multi-site
Standardized structure
Built for enterprise processes and control-driven finance teams. Exact compliance outputs depend on your internal policy and ERP configuration.
Why it matters

Fixed Asset Management that finance and auditors can trust

Fixed assets are not just a list. They are evidence, ownership, location, and movement history — with controls.

What OTTO Capex fixes
Audit-ready FAR
Maintain an accurate register with structure (site → room), custodian ownership, and supporting evidence per asset.
Physical verification
Run verification sessions, capture scans and photos, and reconcile variances with approvals and closure reasons.
Controls & traceability
Every movement, edit, export and approval becomes traceable for stronger internal controls and audit confidence.
Common audit pain points

These issues increase audit effort, delay closures, and create unnecessary write-offs.

  • Assets not found during audit
  • Duplicate / wrong location mapping
  • Custodian not accountable
  • Movements not recorded
  • Old FAR templates without evidence
Outcome
A FAR that is structured, verified, and supported with evidence — making audits faster and repeatable.
Modules

Everything you need for fixed asset control

From tagging to verification to FAR reporting — with evidence trails and approvals.

Asset Register (FAR)
Asset master with class, cost center, custodian and location.
Tagging
QR/Barcode/RFID encoding, printing and assignment workflows.
Physical Verification
Verification sessions with scans, evidence capture, and scope controls.
Variance & Exceptions
Missing/found/moved status, closure workflows, approvals and reasons.
Location Structure
Site → building → floor → room hierarchy for accurate mapping.
Custodian Ownership
Accountability per asset with handover/acknowledgement records.
Movements
Transfers across locations/custodians with audit trail and approvals.
Additions & Disposals
Capture additions, retirements and disposal evidence with controls.
Attachments Vault
Invoices, photos, warranties, GRNs—linked per asset with ACLs.
Audit Trail
Traceable change history for assets, movements, approvals and exports.
Exports
Excel/CSV exports with filters; export history and accountability.
Integrations
REST APIs, templates and ERP mapping for faster close cycles.
Workflow

A repeatable verification process (audit-friendly)

Standardize verification so every audit cycle is faster and controlled.

What auditors typically need
  • Clean FAR export by scope and filters
  • Variance report with closure reasons
  • Movement / transfer history with approvals
  • Evidence attachments (photos/docs) per asset
  • Export history and user actions (traceability)
01
Scope & structure
Define site hierarchy, asset classes, custodians, and verification scope (full or cycle).
02
Tag & verify
Scan tags using QR/RFID, capture evidence, validate serials, and record condition.
03
Reconcile & close
Classify variances (missing/found/moved) and close exceptions using approvals and reasons.
04
Export audit pack
Generate FAR extracts, variance summaries, movement logs, and evidence trails for auditors.
Industries

Designed for multi-site operations

Use consistent processes across locations, teams, and verification schedules.

Manufacturing
Warehousing & Logistics
Healthcare
Education
Retail
IT & Data Centers
Infrastructure
Hospitality
Government
Energy & Utilities
Plans

Deployment that fits your scale

Choose a model that matches your compliance requirements and rollout timelines.

Starter
Contact
  • Single site
  • QR/Barcode
  • Excel import/export
  • Core reports
  • Email support
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Growth
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  • Multi-site
  • QR/Barcode/RFID
  • Variance workflows
  • FAR exports + evidence
  • Priority support
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Enterprise
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  • Cloud or on-prem
  • Controls & approvals
  • ERP APIs
  • Custom policies
  • Dedicated rollout
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FAQ

Quick answers for finance & audit teams

What is Fixed Asset Management (FAM)?+

Fixed Asset Management is the process of tracking physical assets across their lifecycle—acquisition, tagging, verification, movement, retirement—while maintaining an accurate FAR with evidence and controls.

How does physical verification work?+

Verification runs by scope (site/class/cost center). Teams scan tags (QR/RFID), capture evidence, and reconcile variances (missing/found/moved) through approvals and closure reasons.

What reports are typically needed for audit?+

FAR export, variance summary with closure, movement log, evidence attachments per asset, and traceable export history/user actions.

Can OTTO Capex integrate with ERPs?+

Yes—through Excel/CSV templates and APIs. Typical mapping includes asset class, cost center, location, custodian, and acquisition references used in your ERP process.

Next step

Make your FAR audit-ready — faster

We’ll show tagging + verification, variance closure, and FAR exports with evidence trails.

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