What does OTTO Capex Fixed Asset Management do?

It manages the full fixed-asset lifecycle: register governance, tagging, scan-based verification, audits and variance, transfers, disposals, depreciation runs, maintenance execution, approvals, and export-ready reporting with evidence trails.

How does physical verification work?

Teams run scan sessions using RFID/NFC/QR/Barcode/BLE. Scans can capture time, operator/device, and optional location data. Audit plans compare expected vs scanned assets to identify matched, missing, and extra items.

Can we customize our asset register fields and exports?

Yes. OTTO Capex supports a company dictionary where you define field labels, order, types, required rules, and scopes so the UI and exports match your organization without hardcoding columns.

Does it include depreciation?

Yes. Depreciation policies and runs support common methods such as straight line, written down value, and double-declining. Runs and schedules can be exported for finance reconciliation.

Does it support transfers, disposals, and evidence?

Yes. Transfers can run through approval workflows and exports. Disposals record reason/method/salvage and can be exported. Assets support attachments and multiple photo slots for audit evidence.

Enterprise Fixed Asset Management • Audits • RFID • Depreciation • Maintenance

OTTO CapexFixed Asset Management Software

Built for multi-branch enterprises that need accurate verification, audit-ready evidence, controlled transfers & disposals, repeatable depreciation runs, and structured maintenance execution—without spreadsheet chaos.

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RFID

Match/Missing/Extra

Scan

RFID/NFC/QR/BLE

Dep

SLM/WDV/DDB

Approvals & Trails

Evidence-first fixed asset governance for finance and operations.

1) Build your governed register

Define your company dictionary fields, categories, statuses and branch structures so every asset record is consistent.

2) Tag assets on-site

Apply QR/Barcode or RFID tags and link them to the correct asset record with evidence (photos/attachments).

3) Run scan sessions

Use scan sessions (RFID/NFC/QR/Barcode/BLE) with optional GPS and duplicate detection for cleaner counts.

4) Audit & reconcile

Audit plans compare expected vs scanned items and surface matched, missing and extra assets with export-ready reporting.

Why OTTO Capex

Designed for audit confidence and operational speed

Fixed asset management is not just tracking — it’s verification, evidence, approvals, and export-ready reporting that matches finance expectations.

Built for enterprise throughput

Bulk audit item assignment, RFID scan summaries, and export-ready outputs keep large inventories manageable.

Evidence-first compliance

Attachments and photo slots support audits, internal controls, and closure workflows with defensible proof.

Configurable without hardcoding

Your dictionary controls asset fields, labels, scope, and ordering so the system matches your organization.

Lifecycle control end-to-end

Transfers, disposals, and depreciation policies connect operational events to finance outcomes.

Capabilities

Full lifecycle fixed asset management

Everything required to run asset programs at scale: register governance, tagging, scan verification, audits, depreciation, transfers, disposals, maintenance and workflows.

Fixed Asset Register (FAR) you can govern

A centralized asset register built for finance accuracy and operational reality.

Company-specific fields via dictionary (labels, order, required rules, scopes)
Multi-branch/site structures and custodian ownership
Multi-currency values and lifecycle status control
Evidence-ready records with attachments and photos

Tagging & label printing

Standardize identity so every verification is fast and defensible.

Asset tag management (type + unique value per company)
QR/Barcode-first tagging + scalable RFID programs
Templates for printing and consistent encoding strategy
Faster rollouts with fewer data-entry errors

Scan sessions (RFID/NFC/QR/Barcode/BLE)

One scanning model that supports multiple tag technologies—built for field teams.

Session-based scanning with operator/device tracking
Optional GPS capture (when used in the field)
Duplicate-scan detection for cleaner counts
Capture payload/context for troubleshooting and evidence

Audits, verification & variance

Run structured audits and reconcile expected vs scanned assets with clarity.

Audit plans + audit sessions with bulk item assignment
RFID audit reconciliation: matched / missing / extra
Evidence-driven closure workflows (notes, attachments, photos)
Export-ready outputs for finance and auditors

Transfers with approvals

Control movement: who approved it, when it moved, and why.

Transfer requests across branches/locations/custodians
Workflow-ready approvals and status tracking
Export transfer registers to Excel for reconciliation
Clear movement history for governance

Depreciation policies & runs

Depreciation logic designed for accounting reconciliation and repeatable schedules.

Policy engine supports Straight Line, WDV and Double-Declining
Run depreciation by period and export schedules
Works with asset lifecycle changes (movement/disposal control)
Designed to align register data with finance reporting

Maintenance & inspections

Keep asset performance visible with structured maintenance templates and execution.

Maintenance templates and task checklists
Execution logs for compliance and operational evidence
Approval configuration for controlled maintenance outcomes
Service history that supports audit and reliability analysis

Security, workflows & auditability

Enterprise governance built in: roles, approvals, and traceable actions.

Role-based access control (RBAC) + scoped permissions
Workflow engine to standardize approvals across processes
Company dictionary rules control what users can edit/see
Audit-ready evidence trails across actions and exports

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Reporting

Export-ready reporting for finance and auditors

Reports should be defensible: clear reconciliation logic, evidence trails, and structured exports.

Audit variance outputs

Matched / missing / extra reconciliation (especially for RFID programs) with clear drill-down and closure-ready evidence.

Transfer registers

Excel-ready movement registers for branch/custodian transfers, approvals and audit trails.

Depreciation schedules

Run depreciation and export schedules for finance reconciliation and reporting packs.

Evidence-first by design

OTTO Capex supports attachments and multiple photo slots per asset, so audit exports can be backed by real-world proof (tag photos, invoices/GRN documents, condition photos, approvals). This reduces audit friction and improves closure speed.

Configuration

Company dictionary: make the register match your organization

Define your asset fields once and keep UI + exports consistent across teams.

What you control

Field labels and ordering for your asset register
Field types (text, number, date, select, multi-select, currency, phone, email, file, location)
Required rules, validations and visibility scopes
Consistent export columns driven by the same dictionary

Example fields teams configure

Asset Class

Select

Cost Center

Text/Select

Custodian

Text

Branch / Site

Location

Capitalization Date

Date

Purchase Value

Currency

Warranty End

Date

Vendor

Text

Status

Select

Notes

Text

FAQ

Straight answers

Common questions from finance, auditors, operations and IT.

It’s the system of record for fixed assets—where you track identity, location, custodian, lifecycle events (transfer/disposal), verification results, depreciation runs, and evidence needed for audits and compliance.

Next step

Want a full walkthrough on your asset program?

We’ll show tagging, scan sessions, audit reconciliation, transfers, disposals, depreciation runs, and reporting outputs.

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